GARDINER COMMUNITY CENTER BOARD
MINUTES OF APRIL 05, 2016
Call to Order:
The meeting was called to order by President Steven Durupt at 4:00 PM.
Present: Board Members President Steven Durupt, Vice-President Joy Posey, Treasurer Tim Hickey, Secretary Barry Wood, Members Carleton Posey, Fran Reynolds and Carol Hansen Hills.
Caretaker Andrew Watson.
Guests: Robert McCauley.
Approval of the Minutes:
Fran Reynolds moved to approve minutes for Feb 05, 2016: 2nd by Joy Posey.
Motion passed without objection.
Communications:
County to Community Center funding agreement has been signed by President Steven Durupt and has been returned to County.
A Center renter has requested separate paper receipts for rental payments, but for payments made by check, the Board believes the cancelled check constitutes an adequate payment receipt.
Facility Report:
Custodian Andrew Watson has reported everything is currently operational. The replaced back entry door has been installed and trimmed, and is functioning properly.
Recently refinished Upper floor is making a lot of white dust with some evidence of surface separation. County has inspected and Refinisher will be returning to make repairs.
Landscape Committee:
The issue of three dead/dying trees that need to be removed will be again brought to County’s attention.
Treasurers Report:
Financial statements for March 2016 and 1st QTR 2016 were presented. Motion to accept presented statements made by Barry Wood, 2nd by Carol Hansen Hills. Motion passed without objection.
Tim Hickey brought to the Board’s attention that the electrical bills for 2016 has been well above budgeted estimates. Baseboard heating was discussed as possible cause, with intent now for it to be kept switched off at central Fuse Panel.
Community Newsletter:
Community Newsletter has been suspended until further notice. Monthly rental calendars, fees and Board meeting minutes are available on Gardiner Community website (www.gardinercc.org).
Old Business:
New Business:
Guest Speakers:
Note: Guests with information that they would like to share with the Board and are not on the agenda prior to the meeting shall have three minutes at the end of the meeting to address the Board. We, the Board, reserve the right to ask guests to hold their comments during the course of the meeting.
Next Regular Meeting: Date: June 07, 2016
Time: 4:00 PM
Place: Gardiner Community Center
Adjournment: Steven Durupt: Meeting adjourned 5:30 PM.
Respectfully Submitted,
Barry Wood, Secretary
Cc: Jefferson County Board of Commissioners
Call to Order:
The meeting was called to order by President Steven Durupt at 4:00 PM.
Present: Board Members President Steven Durupt, Vice-President Joy Posey, Treasurer Tim Hickey, Secretary Barry Wood, Members Carleton Posey, Fran Reynolds and Carol Hansen Hills.
Caretaker Andrew Watson.
Guests: Robert McCauley.
Approval of the Minutes:
Fran Reynolds moved to approve minutes for Feb 05, 2016: 2nd by Joy Posey.
Motion passed without objection.
Communications:
County to Community Center funding agreement has been signed by President Steven Durupt and has been returned to County.
A Center renter has requested separate paper receipts for rental payments, but for payments made by check, the Board believes the cancelled check constitutes an adequate payment receipt.
Facility Report:
Custodian Andrew Watson has reported everything is currently operational. The replaced back entry door has been installed and trimmed, and is functioning properly.
Recently refinished Upper floor is making a lot of white dust with some evidence of surface separation. County has inspected and Refinisher will be returning to make repairs.
Landscape Committee:
The issue of three dead/dying trees that need to be removed will be again brought to County’s attention.
Treasurers Report:
Financial statements for March 2016 and 1st QTR 2016 were presented. Motion to accept presented statements made by Barry Wood, 2nd by Carol Hansen Hills. Motion passed without objection.
Tim Hickey brought to the Board’s attention that the electrical bills for 2016 has been well above budgeted estimates. Baseboard heating was discussed as possible cause, with intent now for it to be kept switched off at central Fuse Panel.
Community Newsletter:
Community Newsletter has been suspended until further notice. Monthly rental calendars, fees and Board meeting minutes are available on Gardiner Community website (www.gardinercc.org).
Old Business:
- Signed County Grant funding agreement has been signed and returned to County.
- Rear exterior door installation complete.
- Estimates for downstairs flooring replacement have been provided to Salmon Derby.
- Cost to replace florescent lighting in Center with LED’s determined to be cost prohibitive at this time.
- Reader Board contact information to be changed by Miller Signs to reflect website address.
New Business:
- Fran Reynolds is nominated to replace Joy Posey as Vice-President.
- Carol Hansen Hills is nominated to replace Barry Wood as Secretary.
- WIFI. Guest speaker Bob McCauley provided new information on a possible donation of equipment and service to the Community Center. President Steven Durupt was provided the name and contact information for further action.
- Fran Reynolds proposes heading a sub-committee to review Center rental rates, kitchen usage, no-show charges, revised contract wording and to meet with the most frequent center renting organizations. Motion passed without objection.
- Money raising events to help offset Gardiner residents Center use charges has been proposed. Silent auction, yard sale or similar types of events was suggested.
- Community Center Board members and their legal relationship and responsibilities with the County still needs clarification. Answers received to date from County Commissioner Kler need further expansion and review. It is proposed to attend a County Commissioner meeting and to present Board concerns for open and direct discussion.
- Treasurer Tim Hickey announced his resignation from the Board effective immediately, which will require nominating a replacement Treasurer.
Guest Speakers:
Note: Guests with information that they would like to share with the Board and are not on the agenda prior to the meeting shall have three minutes at the end of the meeting to address the Board. We, the Board, reserve the right to ask guests to hold their comments during the course of the meeting.
Next Regular Meeting: Date: June 07, 2016
Time: 4:00 PM
Place: Gardiner Community Center
Adjournment: Steven Durupt: Meeting adjourned 5:30 PM.
Respectfully Submitted,
Barry Wood, Secretary
Cc: Jefferson County Board of Commissioners